Report from coordination meeting held in Evry, Institute National des Telecommunications, February 2 – 6, 2005 icon

Report from coordination meeting held in Evry, Institute National des Telecommunications, February 2 – 6, 2005




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НазваReport from coordination meeting held in Evry, Institute National des Telecommunications, February 2 – 6, 2005
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Report from coordination meeting held in Evry, Institute National des Telecommunications, February 2 – 6, 2005.


Meeting Agenda:


Morning:


9PM

1. Report on the activities implemented. Achievements and problems.

2. Results of the Winter School in Kyiv

3. Planning for the next period of the project. Activities, budget.

4. Admission requirement on the students entry of the Master course.

5. Equipment purchasing questions, planning of the expenses.


12.30 Lunch


2PM:

1. Questions on books printing.

2. Reporting documents handover, checking the documents.

3. Discussing the plans of the project activities dissemination.


Participants:

Zhytomyr State Technological University (UKR1):

Borys Samotokin

Valentyn Yanchuk


European University (UKR2):

Andriy Hrekhov

Kostyantyn Grebinets


^ Donetsk State Academy of Management (UKR3):

Valery Burega


Zaporizhzhia State University (UKR4):

Viktor Grischak


Stuttgart Univeristy (EU1)

Ulli Arnold


Evry Insitut National des Telecommunications (EU2)

Pierre Vincent


^ Universidad Politechnica de Catalunya (EU4)

Roma Puiggermenal


High School of Management of Legnica (CEU5)

Petro Povidayko


1. Report on the activities implemented.

Prof. Samotokin and Valentyn Yanchuk informed the meeting participants about the last achievements of the project. Among the problems were mentioned some deviations from the original plan etc.

Deviation from the original plan are the following:

The remain of money planned for this activity will be spent in the time of the second transfer for the other equipment listed in the application form (activity 4.1).

One mobility from UKR2 to EU1 was not implemented because of the illness of the participant. The change proposed is to pass the saved amount of money and use it in the mobility in frames of activity 5.4 – students’ probation in EU Universities. UKR2 will have one more mobility of students and will send to EU. The amount of money correspond the sufficient level for mobility performing.

Taking into account the increased interest to Summer Schools within the project, one week Winter School in Zhytomyr will be held using the mobilities remained from activity 7.3. No additional financing will be asked.

To the activity 4.1 – selection of the premices has been done at the first stage of the project. The base unit for UKR1 has been purchased in January 2004. The rest of the units will be purchased within the second project transfer.

One saved mobility from outcome 2 will be used for activity 5.4 – students’ probation in EU Universities. UKR2 will have one more mobility of students and will send to EU Universities: 6 students instead of 5. The amount of money corresponds the sufficient level.

To the activity 6.1 The web-site creation will be covered from the staff costs: the tender on the web-site creation showed the cheapest and the most convenient proposal was from ZSTU, and the person proposed for the web-site creation is employed by Zhytomyr State Technological University

The activity 7.4 is moved to January 2005 to let the External expert visiting the Winter School and the coordinators will be also present for the controlling activities. Activity 7.2 prolonged because of the summer time and unavailability of the staff for control. The rest of the activities in 7.4 will be moved to July, to the time of the Summer Schools. This combination allows to better control the activities.

EU1-4 mobilities in the activities 7.3 Exterior Advisory group, quality control and monitoring were not implemented. But, these activities were combined with the coordination meetings and the correspondent reports were presented at the meetings. Not implemented mobilities will be transformed into the Winter School in Zhytomyr that planned to be held in the last project year in January.

The coordination meeting in Evry was shifted to February 2005 instead of January, because of risk of overlapping with Winter School in Kyiv. 8.2.1 Was moved from February to September, to the end of the project year to analyze the results achieved by the end of the project year and to check the financial availability for the second project year. No additional financing required.

8.3 Project manager from Stuttgart, Damir Budinscak attended the meeting to check the financial aspects of the project. Financing of his mobility was taken from the reallocation of the project budget of the first year.

8.5.1 Additional Coordination Meeting in Legnica organized to discuss the most urgent question on Students mobilities for training. The meeting will be combined with quality control and monitoring of the activities in Higher School of Management. Expenses for this mobility will be reallocated from the other activities and from the not implemented activities within the project.


2. Results of the Winter School in Kyiv, recommendation on the next Schools:

a. To start preparatory activities earlier;

b. Lectures are to be shorter and should have some workshops and roundtables with discussions;

c. To give some handouts to school participants for analysis;

d. To make more stress on teaching activities.


3. Planning for the next period of the project. Activities, budget.

Summer school will be held in Donetsk in July, 4-10, 2005; Coordination meeting in Sunderland October 27-30, 2005


4. Admission requirement on the students’ entry of the Master course.

Still under consideration. This topic will be detail discussed in the time of Summer School in Donetsk.


5. Equipment purchasing questions, planning of the expenses

Rest of money on equipment on the first transfer:

Zhytomyr

2160

Kyiv

4618

Zapirizhya

411

Donetsk

411




7600

Second transfer distance education equipment + library books for ZSTU:

Zhytomyr

10 000

Zapirizhya

10 000

Donetsk

10 000




30 000


Second part of the meeting, 2PM:

1. Questions on books printing.

Books to be printed before the students training should be prepared for the printing. For the current stage, project administrator, Valenyn Yanchuk should check the availability of the English version of the books content and send it again to all the Ukrainian and EU project partner Universities for cross-checking.


2. Reporting documents handover, checking the documents.

Handover of the documents was supporting with checking the declared sums in the progress report. The reporting documents along with supporting financial documentation were given to the Contractor, prof. Ulli Arnold.


3. Discussing the plans of the project activities dissemination.

The implemented activities on dissemination were sufficient to highlight the project results. But, for the next stage it is worthy to put more stress on dissemination to the target group, i.e. to representatives of industries and businesses. Recommended to use the radio announcements of the MBA&IT program, publications in the local newspapers.

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